Details
09/04/2020
Manager of Administrative Services
Ohio News Media Association
The Ohio News Media Association is looking to fill the full-time position of Manager of Administrative Services. The Manager of Administrative Services reports directly to the Executive Director. We are looking for a detailed-oriented person with strong written and verbal skills. A basic knowledge of the newspaper and media industry is preferred.
All qualified candidates should have:
- Five (5) or more years of experience in office management position
- Advanced Microsoft skills (Outlook, Excel, Word), QuickBooks Online, database experience (ONMA member database, newspaper contest site, and online payroll system)
- Strong computer skills and internet research skills
- Phone skills with the ability to act personable and professional on the phone with association members and customers
- Excellent organizational skills and ability to prioritize projects
- Skill at operating and maintaining office machines and copiers
- Ability to work with variety of people, maintain confidentiality, professionalism and courtesy
Responsibilities include:
- Management of A/R and A/P for 4 entities- Ohio News Media Association (ONMA), Ohio Newspaper Services, Inc. dba AdOhio, Ohio News Media Foundation (ONMF) and the Ohio Coalition for Open Government (OCOG) including banking deposits
- Work with accounting firm for month end reporting, financials, and tax return information for all entities
- Human resource management including employee paperwork and benefits management, Bureau of Workers’ Comp, employee handbook, termination procedures
- File required tax reports including Ohio Use Tax, CAT returns, BWC reports, 1099s,
- Bi-monthly payroll through APEX payroll online system, 401(k) and HSA reporting each pay period
- Maintain and update ONMA, ONMF and OCOG memberships in database and in Excel spreadsheets with current circulation and online visits, generate invoices and payments, prospect for new members
- Organize and coordinate the ONMA annual convention including sponsorships, registration, hotel logistics, speakers, awards, and fundraising
- Help coordinate the Hooper Newspaper of Year contest including requirements, updating contest site, contact judges, print contest winners’ certificates and write script for convention presentation
- Coordinate the Carrier of the Year contest including application form, maintain entries, coordinate/communicate with circulation committee
- Liaison for association committees that includes scheduling meetings/calls, agenda, and meeting minutes
- Arrange for locations for board of trustees meetings (spring and fall), itinerary and RSVPs, coordinate with host paper on logistics details
- Budgeting – update budget spreadsheets, provide needed reports and information for executive director and executive committee
- Answer phones and monitor phone system
- Coordinate with IT firm for computer issues
- Office management including:
- Continual re-evaluation of office equipment/services to get the most cost savings
- Keep master list of computer, phone and security code passwords
- Maintain office supplies
- PCI compliance renewals
- Miscellaneous license and certificate renewals
Applications will be accepted through Monday, September 28. To apply, send your resume to ONMA President and Executive Director Monica Nieporte at mnieporte@ohionews.org.
ONMA is an equal opportunity employer.