Manager of Administrative Services

Ohio News Media Association

The Ohio News Media Association is looking to fill the full-time position of Manager of Administrative Services. The Manager of Administrative Services reports directly to the Executive Director. We are looking for a detailed-oriented person with strong written and verbal skills. A basic knowledge of the newspaper and media industry is preferred.

All qualified candidates should have:

Five (5) or more years of experience in office management position
Advanced Microsoft skills (Outlook, Excel, Word), QuickBooks Online, database experience (ONMA member database, newspaper contest site, and online payroll system)
Strong computer skills and internet research skills
Phone skills with the ability to act personable and professional on the phone with association members and customers
Excellent organizational skills and ability to prioritize projects
Skill at operating and maintaining office machines and copiers
Ability to work with variety of people, maintain confidentiality, professionalism and courtesy

Responsibilities include:

Management of A/R and A/P for 4 entities- Ohio News Media Association (ONMA), Ohio Newspaper Services, Inc. dba AdOhio, Ohio News Media Foundation (ONMF) and the Ohio Coalition for Open Government (OCOG) including banking deposits
Work with accounting firm for month end reporting, financials, and tax return information for all entities
Human resource management including employee paperwork and benefits management, Bureau of Workers’ Comp, employee handbook, termination procedures
File required tax reports including Ohio Use Tax, CAT returns, BWC reports, 1099s,
Bi-monthly payroll through APEX payroll online system, 401(k) and HSA reporting each pay period
Maintain and update ONMA, ONMF and OCOG memberships in database and in Excel spreadsheets with current circulation and online visits, generate invoices and payments, prospect for new members
Organize and coordinate the ONMA annual convention including sponsorships, registration, hotel logistics, speakers, awards, and fundraising
Help coordinate the Hooper Newspaper of Year contest including requirements, updating contest site, contact judges, print contest winners’ certificates and write script for convention presentation
Coordinate the Carrier of the Year contest including application form, maintain entries, coordinate/communicate with circulation committee
Liaison for association committees that includes scheduling meetings/calls, agenda, and meeting minutes
Arrange for locations for board of trustees meetings (spring and fall), itinerary and RSVPs, coordinate with host paper on logistics details
Budgeting – update budget spreadsheets, provide needed reports and information for executive director and executive committee
Answer phones and monitor phone system
Coordinate with IT firm for computer issues
Office management including:
- Continual re-evaluation of office equipment/services to get the most cost savings
- Keep master list of computer, phone and security code passwords
- Maintain office supplies
- PCI compliance renewals
- Miscellaneous license and certificate renewals

Applications will be accepted through Monday, September 28. To apply, send your resume to ONMA President and Executive Director Monica Nieporte at mnieporte@ohionews.org.

ONMA is an equal opportunity employer.

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